GENERAL STATEMENT OF RESPONSIBILITIES:

This professional level (FLSA Exempt) position is responsible for the supervision and direction of the accounting department with the assistance of the Director of Finance.  This position is responsible for the preparation of financial statements, budgets, cost accounting statements, and audit schedules at the Eastern Shore Community Services Board (ESCSB).  This position is also responsible for assisting in the management of the agency’s grant funds.

In carrying out position requirements, the incumbent reports to and receives supervision from the Director of Finance.  The incumbent is required to demonstrate initiative, exercise sound judgment, and maintain confidentiality of information as warranted.

MAJOR DUTIES:

•      Assist the Director of Finance with the oversight of the accounting department to ensure all accounting tasks are being accomplished correctly and timely. This may include supervision and oversight to the payroll, accounts payable and accounting specialists in the department, including journal entry review and approvals. 

•      In conjunction with the Director of Finance, maintain a fiscal  management system for the ESCSB that includes record keeping and automated data process application/utilization;

•      Prepare monthly financial statements and other reports as necessary for review by the Director of Finance, including month-end journal entries;

•      Review monthly transactions for Sila Corporation and Mendisadd, Inc. to ensure that the financial statements are complete and accurate;

•      Act as the liason for external auditors for the annual audit, preparing audit schedules and ensuring that all year end audit adjustments are made.  Reconcile beginning and ending balances after performing year end closing processes;

•      Analyze financial and accounting records, performing additional research as necessary to ensure that all financial transactions are correctly reported.

•      Perform month end closing processes to include bank reconciliations in conjuction with Credible revenue and receipts, including monthly imports of Credible data as well as payroll system imports.

•      Develop and maintain effective working relationships with ESCSB personnel; local, state, and federal government agencies/officials; and other individuals/organizations involved with fiscal management operations;

•      Ensure that the ESCSB is in compliance with Board approved Procurement Policies & Procedures manual;

•      Update relevant sections of the ESCSB Financial Policy & Procedures manual for Board approval;

•      Create, set-up and manage all changes made to the cost center structure, with direction from the Finance Director;

•      Manage and oversee all HUD projects, which includes the oversight and management of Dogwood View Apartments in accordance with HUD building and tenant related regulations.  Obtain and maintain HUD certification status as well as all HUD related software systems;

•      Work closely with the Director of Finance and other personnel to effectively manage agency grant proceeds ensuring compliance with specific terms and budgets as well as compliance with the annual performance contract issued by DBHDS;

•      Assists in the completion of monthly federal reimbursement requests to DBHDS, as well as tracking grant costs, assigning personnel and other costs to proper funding sources; 

•      Work collaboratively with finance, grants management and data management teams to ensure compliance with grant requirements.  Participate in all grant related meetings, responding to grant data requests and preparing grant related reports as required;

•      Perform other position-related duties as assigned by the Director of Finance.

QUALIFICATIONS:

Bachelor’s degree in Accounting required.  Supervisory experience with at least 5 years of accounting experience is preferred and the incumbent should possess the following knowledge, skills, and abilities.

Knowledge of:      Generally accepted accounting principles; principles and techniques related to cost accounting, budgeting and grants management,  government accounting; private non-profit accounting and tax regulations; 501(C)3 corporation; the Uniform Single Audit Act; OMB circular A-128; OMB circular 133; financial policies and procedures of the Virginia Department of Behavioral  and Developmental Services; computerized accounting systems; fiscal management legal mandates;  and communications (written, oral, and interpersonal).

Skill (s) in: Adhering to financial policies and procedures related to auditing, cost accounting, budgeting, procurement, reimbursement, and record keeping; utilizing an automated accounting system; problem solving; employee supervision; public/human relations; communications (written, oral, and interpersonal); making presentations (oral and written); and providing accounting and financial technical assistance to staff, program directors, program supervisors, and the boards of directors of the ESCSB; Mendisadd, Inc.; SILA Corp.; and ARC House, Inc.

Ability (ies) to: Develop and recommend principles/techniques/policies/ procedures related to fiscal management; utilize an automated accounting system; develop and  sustain effective working relationships with all types/levels of persons; effectively communicate orally and in writing; perform position duties and responsibilities with minimal supervision; exercise sound judgment; demonstrate initiative; maintain confidential information as warranted; and problem solve.